18-Jan-2006 minutes

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Minutes of GNCC Board meeting – January 18, 2006

Present: Michael Bean, Karen Boers (guest), Dave Beer, Barbara Henoch

Regrets: John van Beek, Jim Kirby, Garth Rustand.

1. Membership:

• our active members are at about 30 ( till Jan 1, 2006)
• since it is the beginning of the new calendar year memberships need to be renewed. Dave volunteered to draft a reminder-to-renew letter; Keith will send it out by e-mail
• Keith has all the data re members he will be emailing it to Dave

Current board members are: Dave, Barbara, Michael, John and Garth with John in the past president position. That means we have space for two more members. We also need a treasurer if possible. Let’s get the word out!

2. Financial report:

in the absence of a treasurer Dave has agreed to collect the mail and process any payments due etc. Graham Shuttleworth – the past treasurer- signed several cheques for the interim, and Dave is asking John to sign any new needed cheques.

Dave reported that the current balance (which he calculated with the use of Quicken) is $537.11.

3. Schedule and location of meetings:

Good news! Éducacentre College has donated the use of one of their classrooms for the third Wednesday of every month for the remainder of 2006. The space is appropriate for both board and general meetings. Dave will cancel the room at the Bowen complex.

The exact address is suite 420-256 Wallace Street (across form New York Style Pizza and in the same building as the squash club). There is an elevator which can accommodate one bicycle at a time. The downstairs entrance is locked at approximately 7PM so late-comers will have to either have or find a phone and call 741-1288 in order to be let in.

Specific dates of this year’s meetings are therefore:

February 15 – General
March 15- Board
April 19- General
May 17- Board
June 21- General
July- no meeting
August- no meeting
September 20- Board
October 18- General
November 15- Board
December – no meeting

4.a Brochure

Barbara and Dave will look over the draft brochure that Michael so generously put together for us. They will forward comments regarding copy to him by January 25th. Once he has made any necessary adjustments, he will approach the Malaspina graphic design program to see if any students would be willing to take on the GNCC as a school project. (Michael has spent some time playing around with a graphic design project but without much success and lots of frustration.)

4.b Website

It was agreed that some updating and improvements of the website are in order. We will invite Keith to the next meeting so that we can explore possibilities. All board members are encouraged to bring their ideas and comments.

5. Projects

Given our current dearth of members we agreed that we are not in a position to be taking on any large project at this time. Barbara will call the Bike to Work week society people in Victoria to explore what role we might play in promoting that event that would benefit us as well as Nanaimo’s cycling community.

Barbara will also call Tara at BC Transit to touch base and see if any vary small scale events may be possible. And certainly to at least make contact as they have been a key funder for past Bike Weeks.

6. Other

We discussed possible speakers for next month’s general meeting. Alan (last name?) who cycled to Saskatchewan this past fall may have some slides to show us. Alternately Tom Hocking and his wife Janice who did a recent tour of Ireland on a tandem may be available.

Dave will contact both of these parties.

Dave will also have a draft Power Point presentation ready re the Vancouver Island multi–use trail.

The meeting adjourned soon after 9PM.

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Last updated: January 29, 2006.